New Jersey Caucus

Caucus Representative

Laura M. Poll
Monmouth County Historical Association
70 Court StreetFreehold, N.J.  07728




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 CAPES - Caucus Archival Projects Evaluation Service

A Special Program of the New Jersey Caucus of the Mid-Atlantic Region Archives Conference (MARAC), made possible by a grant from the New Jersey Historical Commission (NJHC), Department of State.

Many organizations in New Jersey hold unique and valuable archival collections but don't know how to manage them. The New Jersey Caucus of MARAC has assisted hundreds of repositories through the CAPES program since 1989.

CAPES' mission is twofold:

1. Provide small local archives, libraries, historical societies, agencies, and other non-profit private organizations with assistance from professional archivists in evaluating, organizing and preserving their archival materials. The records under consideration must relate to the history of New Jersey in some fashion. These consultations may include addressing issues in archival administration, collection development, preservation management, disaster preparedness, arrangement and description, staff training, exhibit preparation, publications, grant writing, reformatting of original materials (i.e. microfilming or digitization), and public programs.

2. Assess potential grant applications for archival projects prior to their submission to grant funding agencies (e.g. NJHC, New Jersey State Library, and the National Historical Publications and Records Commission). CAPES applicants need not have a grant project in mind in order to apply for a CAPES evaluation.

Under this program, CAPES consultants will:

  1. Visit eligible organizations.
  2. Assess each organization's needs.
  3. Evaluate the feasibility of proposed archival projects.
  4. Issue a report with recommendations specific to each applicant.
  5. Train staff or volunteers in archival practices.
  6. They may also provide assistance in writing grant applications.

The CAPES service is free of charge to the recipient organization. The service is available to both public and private organizations, but the collections to be evaluated must be accessible to the public. Most institutions funded by the state or federal government are not eligible for the CAPES service. CAPES consultants do not evaluate artifacts.


There is no application deadline. For more information and an application form, visit

Or, write to:
c/o New Jersey Historical Commission
P.O. Box 305
Trenton NJ 08625-0305

TEL: 609/292-6062
FAX: 609/633-8168

Contact the current CAPES Coordinator:
Fred Pachman
email the CAPES coordinator

To obtain the most recent CAPES Coordinator report contact Mr. Pachman directly.

The CAPES Advisory Board engaged the services of a consultant to review the CAPES program. Click here to download the full report.